Contracts processes involve many contributors, creating device, bandwidth and multi-sites issues.
Within the same project, the contributors are numerous. The person in charge of centralizing requests has to be very rigorous in order to consolidate the information and redistribute it to the persons concerned.
In this annotation flow, ARender has to be able to centralize the information in a simple and effective way and to validate them or not if necessary.
The Annotation Features.
Enhance Contracts Quality; no duplication or loss.
Employees spend more than 7 hours a week looking for documents. AIM - Information and managment Association.
The Insurance sector has to deal with a large number of documents, resulting in a significant loss of time searching and reading these files.
The entire Client Folder, in a Single Interface.
Efficient pro-active Streaming, Organizational Flexibility, Open large Documents instantly, ...
The paper documents are sent to a dematerialization service in order to be digitized and sent to the recipients concerned.
Documents go through a dematerialization process before being checked and sent in digital format. If anything goes wrong, it has to be processed again. It can become a real waste of time.
Splitting and Merging are the key features to Enhance your Business Process.
The Document Builder features.
Fast processing time, Modification of a document, Enhance your Document Repository.
Easy comparison of any document. Easy tracking of changes between 2 versions.
Manage a large number of document can be difficult, and managing the different version of them can be a nightmarre. With an appropriate tool, it can help you to save a lot of time
Changes are easily spotted within the document when compared.
The Comparison feature.
Easy comparison of changes in a document, allowing you to save time.
Allow everybody to work on a same document, while preserving sensitive information.
Confidential data protection is particularly important nowadays. You must carefully manage documents containing these data.
Reading restrictions by user profiles, allowing to hide sensitive information to unauthorized users.
The Redact feature.
Information security guaranteed while promoting collaboration on a same document.
The industry Sector is large. Many different profiles are involved in a single project. We will see together how the Annotation functionality allows you to interact between the different trades within a single project.
Problem: Within the same document, there are many collaborators with varied profiles. For example, a technical director, a lawyer, a sales manager have to work on the same project. The more people, the more difficult it is to communicate and get the right information. We can also have geographical and device issues.
The functional approach is as follows: Annotations can be validated or not. Then, The
contractor can make a second version of his contract following up the annotation
What is the answer? The Annotation feature.
ARender allows you to directly import annotations (documentum, filenet, ...). At the end of this collaboration between the various stakeholders, a list of comments is produced and can be shared with everyone. These annotations can be recorded in FDF, XFDF, CSV, ...
Collaborative work is Paramount, it prevents you having many different versions of the same document.
Insurance Institutions have to deal with a large number of documents. We will study here the "Multi-document", a functionality that makes easy access to all types of information quickly and efficiently.
Issue: Insurance Institutions have to deal with a large number of documents. Users spend a lot of time moving from one document to another in the analysis and processing phases of their insureds' claims. Moreover, they have no overall view of the latest exchanges.
The functional approach is as follows: The user must be able to quickly navigate through the
What is the answer? Multi-document functionality.
The client folder is accessible in a single interface. All documents are accessible to the user. They are structured in a context-dependent dynamic tree.
Efficient pro-active Streaming, Organizational Flexibility, Open large Documents instantly, ... ARender supports you in this management of multiple documents!
We'll see together why Banking Institutions need our Document Builder.
Problem: In the ECM (Electronic Content Management) Banking, two stages are silotated:
Dematerialization: Scanning the paper documents and converting them into digital format. These documents are sent in the ECM which performs a compliance process.
Compliance: If the ECM detects an error (for example a document sent to the wrong recipient), it restarts the process from step one.
The functional approach is as follows: ARender allows you to cut and modify your documents.
Furthermore, ARender display mails in a single interface with the multi-document
What is the answer? Document Builder Feature.
With the Document Builder, users cut, merge and compose N files to N documents. Users can also save new documents in the ECM, without interrupting the process.
The benefits are numerous, especially the anomalies processing times which are reduced without interrupting the process. It's also possible to delete and/or hide confidential pages from a document before sending it to a third party. The Document Builder also improves the quality of the document repository.
Why do administration need such a comparator tool : let's see it here.
For an administration: Follow-up of the activity:
Important documents involve multiple review cycles. Administration must spot any change in a document.
The user must be able to easily and quickly locate changes between compared
What is the answer? The comparison feature
The documents are compared and the differences are easily spotted.
The differences between the documents are colored and the hovering of the mouse allows to have the details of the modification.
Easy to track changes on a document while promoting collaborative work.
In the insurance domain, all the documents contains confidential information that needs to be protected, especially if those documents needs to be communicated to an expert or a third party.
For insurance: Anonymization
An insured person transmits a medical document containing sensitive information.
The insurance must provide this document to an expert or a third party, while guaranteeing the anonymity ofthe insured.
The same document can be consulted by all the users of the ECM but according to their
rights, they can or can not see the hidden information.
What is the answer? The Redact Functionality.
Sensitive information is hidden. Only the authorized user can unmask this information.
The information security is guaranteed while promoting collaborative work. Several document versions will be available depending on the rights of the users.
Be able to keep a single "copy" of the document in ECM (the original document) and to display views / reports to users.